Repayment of Travel Advances
In most instances a travel advance is 'paid off' when a Travel Claim claim is processed for the traveler. The amount of the travel advance is deducted from the claim amount and a check is issued to the traveler for the remaining amount to be reimbursed. For example: If the Travel Claim amount was 200.00, but there was a 100.00 travel advance associated with the trip, the traveler would receive a check for 100.00.
In those instances when the amount of the reimbursable claimed on the Travel Claim is LESS than the amount of the travel advance, the Treasurer's Office will send an invoice to the traveler for the outstanding amount owed. For example: If the Travel Claim amount was 200.00, and the amount of the travel advance was 300.00, the Treasurer's Office would send the traveler an invoice in the amount of 100.00. This amount is due upon receipt.
IMPORTANT: Do not attempt to repay the amount owed on a travel advance until you receive the invoice from the Treasurer's Office. Although you may feel you owe a specific amount, until the Travel Office reviews and audits the Travel Claim, this amount could change.
For detailed information onf Travel Advances visit Travel Policy and view the Travel Advance Tab