T Card

If your travel card is lost or stolen, call:

Bank of America Customer Service, 1-888-449-2273 
Elizabeth Miller, travel card administrator, 479-575-5867

If you suspect fraudulent charges, call:

Bank of America Commercial Credit Card Fraud Servicing, 1-866-500-8262
Elizabeth Miller, travel card administrator, 479-575-5867

 

Billing Cycle: The monthly billing period. This is the time frame your monthly credit limit is tied to. This cycle automatically resets on the 16th of every month. 

Cardholder: The employee whose name appears on the travel credit card. The employee authorized to make travel-related purchases on behalf of the university. 

Cardholder Agreement: The agreement signed by the person whose name appears on the travel card. This outlines the policies regarding the use of the travel card and must be signed by all persons receiving a travel card. 

MCC: Merchant Category Code (MCC) assigned to a merchant by Bank of America. This code identifies the primary goods or services provided by the merchant.  

MCCG: A grouping of merchants by Merchant Category Code (MCC).

Monthly Spending Limit: The maximum amount of available money a cardholder can spend within one billing cycle. The standard limit is $5,000. Different amounts may be requested by the department. 

Travel Card: A MasterCard sponsored credit card from Bank of America issued to an employee who travels or arranges travel for the University of Arkansas. 

Travel Card Administrator: The Business Services employee responsible for administering the travel card program for the University of Arkansas and acting as the main contact between the University and Bank of America. This employee is Elizabeth Miller. She can be reached via email, edm003@uark.edu, or phone, 479-575-5867.

Receipt/Documentation: A merchant-produced or non-university document that records the relevant details for each item purchased. Documentation should include and itemized dollar amount, description of what is purcahsed, the total charge amount, and the merchant's name and address.

Single Transaction Limit (STL): The maximum amount of money a cardholer can spend in one transaction/charge. The STL for most university travel cards is $2,000. A different amount may be requested by the department.

Transaction: A charge or credit associated with a travel card account.

Verification Due Date: The last day in which travel card charges can be approved by the department and costs redistributed prior to payment being made to Bank of America. This is the deadline cardholders should have transactions verified  on a submitted Expense Report in Workday.

For all transactions
made on or between: 

Expense Report must be
created AND submitted by:

July 1 - July 15, 2021 Friday, July 30, 2021
July 16 - August 15, 2021 Tuesday, August 31, 2021
August 16 - September 15, 2021 Thursday, September 30 , 2021
September 16 - October 15, 2021 Friday, October 29, 2021
October 16 - November 15, 2021 Tuesday, November 30, 2021
November 16 - December 15, 2021 Thursday, December 23, 2021
December 16 - January 15, 2022 Monday, January 31, 2022
January 16 - February 15, 2022 Monday, February 28, 2022
February 16 - March 15, 2022 Thursday, March 31, 2022
March 16 - April 15, 2022 Friday, April 29, 2022
April 16 - May 15, 2022 Tuesday, May 31, 2022
May 16 - June 15, 2022 Thursday, June 30, 2022
June 16 - June 30, 2022 Friday, July 8, 2022 (tentative, year-end)

 

 There are two types of travel cards: administrative and traveler. Administrative travel cards are held by someone in the department who makes travel arrangements on behalf of the department. Traveler cards are held by individuals who regularly travel on university business and/or who incur more than $2000 in travel expenses per year. 

For whom can purchases be made?

Faculty, Staff, Students, and Guests

 

What can I purchase with this card?

THESE FOUR THINGS:                                                               

  1. Airfare (through Anthony Travel/Concur booking tool only)

  2. Car Rental (through either Enterprise, National, or Hertz only)

  3. Conference Registrations (and memberships purchased in conjunction)

  4. Room and Tax ONLY for hotels (no room service, parking, incidentals) without prior approval from the Travel Office.

How are these charges reconciled?

By assigning charges to the appropriate traveler and expense report AND submission of the Expense Report within the month the charges have occurred.  Exceptions to this process only on a case by case basis, working with the Travel Office.

 How often do I have to reconcile these charges?

Charges must be associated with a 'submitted' Expense Report, within the last day of the month of the current cycle period.  Please see  published dates: tcard.uark.edu

 What do I do with receipts for these charges?

 Those charges for which receipts are required, will be attached to the submitted Expense Report.

What happens if I don't reconcile these?

 There are varied consequences including card suspension, removal of capabilities to purchase one of the four allowable categories, card cancellation, invoicing, payroll deduction, and up to termination and/or prosecution.

What are your pro tips for handling these?

Look up your charges regularly.  Reassign the charges to the appropriate traveler ASAP in order to then process an Expense Report.

 Ask permission if you need to use this card for anything not on the allowable list above.

 

For whom can purchases be made?

The cardholder only 

*Unless traveling under a group Spend Authorizaton in their name.

What can I purchase with this card?

  • Airfare (through Anthony Travel/Concur booking tool only)

  • Car Rental (through either Enterprise, National, or Hertz only)

  • Conference Registrations (and memberships purchased in conjunction)

  • Lodging, meals, parking, taxis, baggage, metro or bus, and other valid travel-related expenses (supplies/internet related to travel, etc.)

How are these charges reconciled?

By submitting an expense report.  Charges must be associated with a 'submitted' Expense Report no later than the end of the cycle period month for which the charges were incurred.  Exceptions to this process will be on a case by case basis in consultation with the Travel Office.

 How often do I have to reconcile these charges?

These charges must be associated with a 'submitted' Expense Report within the end of the month of the cycle period the charge was incurred.   Exceptions to this process will be on a case by case basis in consultation with the Travel Office.

 What do I do with receipts for these charges?

For those charges where a receipt is required, the receipts will be attached to the submitted Expense Report.

What happens if I don't reconcile these?

 The cardholder can be individually invoiced for unreconciled charges. If they fail to pay back the invoice in a timely manner, the cardholder can be payroll deducted. There are also varied consequences from card suspension, removal of capabilities to purchase certain categories, card cancellation, invoicing, payroll deduction, and up to termination and/or prosecution.

What are your pro tips for handling these?

 If you are the cardholder, you have an option of loading the Expenses Worklet on your home page, which will provide you with a task called:  My Expense Transactions, which will list any credit card transactions available.  You can also type My Expense Transactions in the search bar.

If you are the Expense Data Entry Specialist processing Expense Reports for others, you can utilize the report:  RPT - Find Credit Card Transactions and search under your Dept, OR once the report information is displayed you can filter by your Cost Center Hierarchy.

Remember that receipts must come with the expense report. Ask permission to use this card for anything not on the allowable list above.

For travel card training, please email uatravel@uark.edu

What is the t-card billing address?

UPTW 101
1001 E. Sain Street
Fayetteville, Arkansas 72703

Should I use my t-card to register for virtual conferences or seminars?

  • For virtual conferences or seminars, the t-card should not be used. The t-card should only be used when travel occurs.