Travel Policy

The University of Arkansas travel policies are derived from the Internal Revenue Service Regulations, State of Arkansas Travel Regulations, University of Arkansas System Policies, University of Arkansas, Fayetteville, policies, and industry best practice. Any exceptions to these polices will be at the sole discretion of the Travel Office and reviewed on a case-by-case basis. 

Policies Generally  

The Policies outlined below are applicable to all State employees. Rules impacting other persons who are authorized to carry out official duties in connection with the business of the State are promulgated pursuant to A.C.A § 19-4-901 and A.C.A § 25-15-201 et. seq.

 Exempt Persons and Agencies

 In accordance with A.C.A § 19-4-904, the limitations of policies placing limits on meals and lodging expenses shall not be applicable to the constitutional or elective officials and their employees, or official guests of the State. The provisions of this policy shall not be used to supersede or set aside the provisions of law providing for fixed allowances, established amounts for per diem, or to special travel privileges provided for by A.C.A § 19-4-903 and other laws for specific purposes where such allowances exceed those authorized in this regulation. 

Definitions

Travel Status

Faculty, staff, students, volunteers, candidates, and guests traveling on UAF business outside of their official station, (the geographic location or address where the employee normally reports for duty and where the majority of the work is conducted), excluding vicinity miles. The Traveler can request to be reimbursed for actual allowable business expenses up to the federal per diem and incidental travel expenses.

Non-taxable Fringe Benefit – Accountable Plan

For purposes of §§ 1.62–1, 1.62–1T, and 1.62–2, the phrase “reimbursement or other expense allowance arrangement” means an arrangement that meets the requirements of business connection, substantiation, and returning amounts in excess of expenses.

Warrant – Instruments utilized by the State to pay for obligations incurred in the purchasing of goods or services from outside sources. Warrants are initiated in AASIS by utilizing either the purchase order or the direct invoice method.  

Public Fund – Any and all kinds of funds handled by, or revenue generated by state resources.  

Public Purpose – The State or agency cannot, within the limits of due process, appropriate public funds to a private purpose.