The Traveler should notify their department of travel plans and complete any documentation
required. Department or individual creates a Spend Authorization (SA) if applicable. Spend Authorizations are required for International Travel, Group or Non-employee
Student Travel, requesting a cash advance, or if it is required by the Department/College
of your employment.
After Traveling
Travelers or their department representatives should create an expense report related
to the spend authorization for the trip (if applicable). All required receipts and
documentation will need to be uploaded to the appropriate line in the expense report.
Expense reports should be submitted within fifteen (15) days after the return of the
travel end date, unless you have received approval for an extension from the Travel
Office. Expense Reports submitted after sixty (60) days from the trip end date may
not be reimbursed. Noted State Exceptions include Individual International and Group Travel thirty (30) days and Complex Group Travel sixty (60) days.
Expense reports reconciling Credit Card Charges must be submitted by the last working
day of the billing cycle in which the expense was incurred.