Contracts

The Travel Office works with Procurement and General Counsel to manage the contract process as efficiently as possible. The process is outlined below.

  • Department Representative gets contract from vendor. 
  • Contract, any signed addendums, and LRF sent to gckrev@uark.edu  from Dept Rep.  
    • Vendor name 
    • Budgetary Unit (four letter code is fine) 
    • Due date: this must be an actual date, not “ASAP” or “April” 
      • Subject or body text of email must include: 
      • Documents must be helpfully named: “BSVC Contract Embassy Suites Workday 2020", “LRF BSVC Contract Embassy Suites Workday 2020,” “BSVC Contract Embassy Suites Workday 2020 signed hotel addendum.”  
  • General Counsel reviews contract, addendums, and LRF and sends back to department representative with signed LRF or requests additional signatures/documentation.  
  • Departmental representative sends all documentation to Travel Office uatravel@uark.edu. 
  • Travel Office sends signed LRF, contract, and any adjustments or addendums to Agency Procurement Official (APO) for signature.  
  • APO reviews all documents and signs if acceptable. Forwards signed contract/addendums back to Travel Office. 
  • Travel Office forwards signed contract back to Dept Rep.  
  • Dept Rep sends signed contract to Vendor.
  • Dept Rep then renders payment by purchase order or t-card.