Insurance Coverage
Employee Travel Accident Insurance
The University provides a group accident insurance policy to cover all active employees and directors of the University while on the business of the University during a bona fide trip. This policy provides coverage of $100,000 for Loss of Life and up to $100,000 for Loss of Limb, Sight, Hearing or Speech. The policy will pay double if the loss was incurred while wearing a seat belt or lap and shoulder restraint while operating or riding as a passenger in any private passenger motor vehicle designed for use primarily on public roads.
At age 70, the amount of the benefit is reduced based on age at Date of Loss.
Business Auto Insurance
The University's Business Auto Insurance Policy provides up to a combined single limit coverage for Bodily Injury and Property Damage liability losses of $1,000,000 for any automobile; medical payments of $5,000 per person; and comprehensive and collision coverage for specified fleet autos and for hired autos. The comprehensive and collision deductible is $1000 per occurrence for specific University vehicles. The comprehensive deductible for hired (rental) autos is $100 and the collision deductible is $1000. The rental coverage only applies to autos rented for official business use. The University of Arkansas should be shown as the renter in addition to the employee, if possible. Employees keeping a rented car for personal use after the business portion of a trip is completed are responsible for the vehicle and their liability for the personal use portion. They should arrange or verify their own insurance coverage for such use accordingly.
The University's Business Auto Insurance covers accidents or losses, which occur in the United States of America, its territories and possessions, Puerto Rico and Canada. Should you rent or operate a car in a country not covered by the University's insurance, an employee should purchase whatever insurance is needed to adequately cover damages or liability. The cost of such coverage will be reimbursed if the cost is within the maximum limits of an employee's spend authorization.
Employees using their personally owned vehicle for university business travel must carry at least the minimum limit of auto liability insurance as is required by law.
For car rental use within the United States of America, its territories and possessions, Puerto Rico and Canada, the optional Collision Damage Waiver (Loss Damage Waiver) offered by car rental companies should be declined by employees, since the University's Business Auto Insurance provides this coverage. The University will not reimburse an employee for the cost of CDW or any other optional insurance offered by the car rental company unless the car will be operated in a foreign country.
Student Travel Accident Insurance Policy
Risk Management provides an insurance policy for university departments to use (at their option) in providing travel accident insurance for students traveling on university sponsored/supervised trips. Departments wishing to ensure students traveling under this policy should send or fax a memorandum showing the dates of the trip, the number of students traveling (preferably the name of each student) and a cost center to charge for the premium. This information should be sent no later than immediately after the trip begins (preferably before).
Insurance provides up to $2,500.00 for Medical/Dental expenses with a deductible of $25.00 and a $10,000.00 maximum amount for Loss of Life, Limb or Sight for each insured. The Aggregate Limit per any one accident is $500,000.00. Coverage begins at the actual start of the trip from the original point of departure and will end when the insured arrives at the return destination point. The policy is with Trustmark Insurance Company (a member company of the National Accident Insurance Group).
Accidents and Insurance Questions
Reports of any travel related accident and any questions regarding insurance coverage should be directed to the Department of Risk Management & Insurance, Uptown West. Phone: 479-575-4195; Fax: 479-575-3128.
All accidents must be reported without delay so that claims can be handled as promptly as possible.