Student Travel

In accordance with University of Arkansas System, State Requlations and Fayetteville Polices and Procedures, Spend Authorizations are required for Group or non-employee Student Travel. The Student Travel Policy applies to all undergraduate students, and any graduate student who is not on an assistantship. (University appointed employees who are also students, graduate assistants, and faculty members are NOT subject to Fayetteville Policies and Procedures 332.4.)

Office of Student Activities Student Travel Policy

See Fayetteville Policies and Procedures:

332.0 Travel Advances

For purposes of this policy, University of Arkansas students are defined as:

anyone currently enrolled
graduate assistants as defined in the payroll system

332.4 - Travel for Students Representing the University of Arkansas

332.4 - Student Travel - Frequently Asked Questions

See UA Systemwide Policies and Procedures:

UASP 535.1 - Travel of Student Representing the Univeristy

Spend Authorization required forms:

Requesting a Cash Advance - Cash Advance Agreement for Travelers
International Travel - Foreign Travel Export Control Form
Student Rosters with UARK email address/ UARK id, or an estimated number of travlers is required for non-employee Student Travel.

Should this be processed as Financial Aid instead of Travel?

Does the purpose of the trip meet requirements of the student's academic program? If yes, then it should be processed as financial aid.

If no, then we must ask another question. Do the travel funds cover semester expenses that are already built into the students cost of attendance such as housing, personal expenses, food, and transportation. For example, rent for an apartment, fuel for transportation, and car rental for the semester are all items already built into a student’s cost of attendance. If yes, then it should be processed as financial aid.

Travel as a Taxable Benefit for International Students

Travel provided to international students may be taxable depending on the purpose. If the travel or reimbursement is not connected to a compensatory or work-related purpose, it is considered taxable. For students who are also employees, the department must determine whether the expense is incurred primarily for University business or primarily for the benefit of the student. Only travel that is primarily for University business may be treated as non-taxable.