When a Non-UAF, State, Federal employee, official guest or job applicant travels on
behalf of the University, they shall be allowed reimbursement for "actual expenses."
It is the responsibility of each department to ensure itemized receipts are reviewed
and substantiated, and these individuals are not being reimbursed from any other source
for their travel expenses. Federal employees who travel for the university shall
be regarded as a university employee and shall be reimbursed as such. The Expense
Report should show that this employee is on the payroll of the federal government
and assigned to the university.
If your department utilizes the services of volunteer workers who perform duties like
university employees, they are subject to the same rules and regulations governing
university employees. Unless specifically related to employment relocation or being
part of the University of Arkansas official party at an event, reimbursement for spouse’s
expenses will not be allowable.