No reimbursement will be allowed to any traveler for personal entertainment, clothing,
valet services (unless that is the only parking available at the hotel), flowers,
alcoholic beverages, personal telephone calls, traveler's check service charges, laundry
or cleaning, printing items, or any other items not considered to be official business
expenses unless specifically authorized by the Travel Office in writing.
Car rentals outside of the state contract without prior approval.
Tips (i.e. taxi, porters, housekeeping staff)
Meals without an overnight stay.
No expenses for meals or lodging will be allowed within the city or town of the employee's
"Official Station"(unless specifically authorized by Travel Office and Department).
Employees are to claim their own expenses. One employee may not pay for another employee’s
expenses. For example, if two employees share a hotel room, the bill needs to be split
in two and each employee should pay their half of the room and tax.
Expense payments will only be rendered to the party who incurred travel expenses.
Payment will not be rendered to corporations.
No expenses will be allowed for rental of space, entertainment, or other arrangements
in connection with banquets held solely for the benefit of employees.
Trips involving the need for transportation to and from the airport and/or to and
from place of lodging do not justify "car rental." It is the responsibility of each
department to authorize the mode of transportation most economical before travel occurs.
If a taxi is more economical than a car rental due to the limited number of miles
to be traveled, then that should be authorized.
Any purchases made with funds that did not come from the traveler's personal account
(reward/membership points, non-purchased credits, meal vouchers, etc.) will not be
a reimbursable expense.
