Expense Reports & Reimbursements

Expense reports should be submitted within fifteen (15) days after the return of the travel end date, unless you have received prior written  approval for an extension  from the Travel Office.  Expense reports reconciling Credit Card Charges must be submitted by the last working day of the month in which the cycle ends.

Failure to submit Expense Reports within a reasonable time frame (60 days from trip end date) may result in non-payment for reimbursement and invoiced for University Credit Card charges not reconciled.

Exceptions to this process will only be made with written approval, prior to the initial due date, by the Travel Office.  Noted State Exceptions include Group Travel/ Individual International Travel - due within thirty (30) days and Complex Group Travel (10 or more participants or International group) within sixty (60) days.

Reimbursement will be made to the traveler once the trip has been taken.

Reimbursements are NOT at per diem. Except as otherwise noted herein, all expenses for travel reimbursement must be made by the traveler, and payment will be approved only upon the basis of personal reimbursement, unless otherwise approved by the Travel Office. Travel reimbursements will be processed online via Workday utilizing the Expense Report task. 

The Travel Office makes every effort to review Expense Reports within  fifteen (15) days of receipt to the Expenses Partner Workday Inbox. If the Expense Report is Sent Back for correction, the  fifteen (15) days will begin again when it reaches the Expense Partner InBox.