Expense Reports & Reimbursements

Per State of Arkansas Travel Regulations, expense reports for individual trips where a cash advance has been requested are to be received by the Travel Office within fifteen (15)  days after the return of the trip. Expense reports for domestic group trips are to be received in the Travel Office within 30 days after the return of the trip. Expense reports for international group trips are to be received in the Travel Office within 60  days after the return of the trip. Failure to submit Expense Reports within a reasonable time frame (60 days from trip end date) could result in non-payment.

Exceptions to this process will only be made with written approval by the Travel Office.  

Reimbursement will be made to the traveler once the trip has been taken.

Reimbursements are NOT at per diem. Except as otherwise noted herein, all expenses for travel reimbursement must be made by the traveler, and payment will be approved only upon the basis of personal reimbursement, unless otherwise approved by the Travel Office. Travel reimbursements will be processed online via Workday utilizing the Expense Report task. 

The Travel Office makes every effort to review Expense Reports within 10 business days of receipt to the Workday Inbox.