Travel Policy
The University of Arkansas travel policies are derived from the State of Arkansas Travel Regulations, University of Arkansas System Policies, University of Arkansas, Fayetteville, policies, and industry best practice. Any exceptions to these polices will be at the sole discretion of the Travel Office and reviewed on a case-by-case basis.
Policies Generally
The Policies outlined below are applicable to all State employees. Rules impacting other persons who are authorized to carry out official duties in connection with the business of the State are promulgated pursuant to A.C.A § 19-4-901 and A.C.A § 25-15-201 et. seq.
Exempt Persons and Agencies
In accordance with A.C.A § 19-4-904, the limitations of policies placing limits on meals and lodging expenses shall not be applicable to the constitutional or elective officials and their employees, or official guests of the State. The provisions of this policy shall not be used to supersede or set aside the provisions of law providing for fixed allowances, established amounts for per diem, or to special travel privileges provided for by A.C.A § 19-4-903 and other laws for specific purposes where such allowances exceed those authorized in this regulation.
Definitions
Warrant – Instruments utilized by the State to pay for obligations incurred in the purchasing of goods or services from outside sources. Warrants are initiated in AASIS by utilizing either the purchase order or the direct invoice method.
Public Fund – Any and all kinds of funds handled by, or revenue generated by state resources.
Public Purpose – The State or agency cannot, within the limits of due process, appropriate public funds to a private purpose.
Roundtrip Mileage to XNA
Roundtrip mileage to XNA will be reimbursed as either actual mileage from your “official workstation” or your residence, whichever is less, when travel begins during normal working hours. If it is necessary to perform duties outside of normal working hours, then roundtrip mileage to XNA and back will be reimbursed as actual mileage from your residence. All actual mileage from your residence or “official workstation” should be calculated by using the Item Details for Google Maps within our ERP system. For one way mileage, simply leave roundtrip box unmarked and add a notation in the memo field.